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Member Events Coordinator (Fixed Term)

Directors UK is the professional association for film and television directors and the collective management organisation, collecting and distributing royalties to such directors in the UK. We provide a range of services to our members including campaigning and lobbying, commercial negotiations, legal advice, events, trade discounts, skills and career development.

Job role and duties:

To provide administrative, events and project coordination across a programme of events for Directors UK members.

Key relationships/reporting to:

Head of Member Services, Events and Member Services Manager, Member Services Coordinator.

Key responsibilities include the following:

  • Working closely with the Events & Member Services Manager and Member Services Coordinator, coordinate members’ and outreach events, during office hours as well as evenings and occasional weekends, looking after all administration, guestlists, logistics, hospitality, talent and stage management; working with colleagues in communications team to ensure footage, images and recordings are available.
  • Coordinate and help to deliver the busy members autumn/winter events programme, including annual day festival event Director’s Cut and awards season film previews with directors Q&As.
  • Be in contact with venues and suppliers; distributors; PR agencies and talent. 
  • Deal with events enquiries from members and external contacts in a timely manner, regularly checking the events email account, flagging necessary items with team members
  • Greet members visiting the Directors UK members lounge on behalf of the member services team.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.

Personal specification:

Applicants should have the following qualities.

Essential skills:

Personal attributes/behaviours:

  • Excellent verbal and written communication skills
  • Friendly, positive and team-driven approach with a ‘can do’ attitude
  • Comfortable responding to pressured timescales and deadlines across multiple events
  • Excellent organisational skills and attention to detail.

Technical:

  • Proficient in Excel and Microsoft Office and Outlook

Knowledge:

  • High degree of discretion, an awareness of handling confidential data (including some knowledge of GDPR)

Desirable skills and experience:

Applicants who also have some of the skills set out below would be particularly welcome.

Technical:

  • Awareness of digital cinema exhibition & event technical delivery methods (e.g. DCP, video files, slides)

Knowledge:

  • Knowledge of and interest in Film & TV and the role of the director

Experience:

  • Film screening events experience, either public, press, festival or industry

Terms of employment

Reporting to: Head of Member Services
Salary: Pro rata to full time equivalent of £26,000 pa
Hours: 9.30am - 5.30pm
Work Days: Monday to Friday, with occasional weekends
Location: London, Stukeley Street office [only]
Contract: Fixed term, immediate start – 31 December 2019
Benefits:

  • Holidays: 25 days per year (plus all public and bank holidays) pro rata
  • Company pension scheme opt in entitlement
  • Weekly fresh fruit

Directors UK is an equal opportunities employer; we welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

Applicants must have the right to work in the UK.

This appointment is subject to satisfactory references.

To apply please send to: recruitment@directors.uk.com

  • a personal statement as to why you consider yourself suited to this role (maximum 500 words)
  • a CV

Applications closing date: 18 September 2019

Interviews are due to take place: w/c 23 September at the Directors UK Offices

Please note that only candidates shortlisted for interview will be contacted.

Candidate Privacy Notice:Please see our document here for full details in regard to the General Data Protection Regulations 2018.


Foreign Administrator

Directors UK is the professional association for film and television directors with over 7,000 members. It is a collective management organisation and has agreements with societies in over 25 countries, collecting and distributing money on behalf of British film and television directors for over 25 years. We also provide a range of services to our members including campaigning and lobbying, commercial negotiations, legal advice, events, trade discounts, skills and career development.

Job role and duties:

To assist the Head of Foreign Collections in administering all areas of our foreign distribution operations.

This post is within a close-knit distribution team, ensuring that the organisation continues to maintain a high level of professionalism and accuracy when processing payments to members.

Key relationships/reporting to:

Head of Foreign Collections, Director of Distribution, distribution team.

Key Responsibilities include the following:

  • Preparation of distribution worksheets from receipt to final allocation
  • Overseeing completion of foreign societies’ checklists
  • Assisting and handling queries with the Distribution Assistants
  • Working with Distribution Supervisors on data quality improvement
  • Preparing invoices for foreign Collective Management Organisations and annual withholding tax certificates
  • Dealing with member’s queries relating to foreign distributions
  • Working with the Distributions Administrator to ensure that works are correctly registered with sister societies
  • Data input and updating as required
  • Assisting the Head of Foreign Collections with individual projects
  • Assisting the Distribution team with any ad hoc projects as required

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.

Personal specification:

Applicants should have the following qualities.

Essential skills:

Personal attributes/behaviours:

  • Eye for detail and highly accurate
  • Good organisational skills
  • Flexible
  • Ability to work to deadlines and under pressure
  • Good research skills
  • Ability to prioritise
  • Proactive approach
  • Ability to support and report back when covering absences for Head of Foreign Collections

Technical:

  • Highly numerate and proficient in Excel, Microsoft Office and Outlook
  • Working knowledge/experience of databases

Desirable skills and experience:

Applicants who also have some of the skills set out below would be particularly welcome.

Knowledge:

  • Knowledge of the work of Collective Management Organisations and royalties

Flexibility:

  • The post holder may be required to travel to international meetings from time to time

Terms of employment:

Reporting to: Head of Foreign Collections
Salary: £28,000 full time employment
Hours: 9.30am - 5.30pm
Work Days: Monday to Friday
Location: London, Stukeley Street office [only]
Contract: Permanent employment.
Benefits:

  • Holidays: 25 days per year (plus all public and bank holidays) pro rata 
  • Company pension scheme 
  • Cycle to work scheme
  • Perkbox
  • Weekly fresh fruit

Directors UK is an equal opportunities employer; we welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

Applicants must have the right to work in the UK.

This appointment is subject to satisfactory references and completion of a three month probationary period.

To apply please send to: recruitment@directors.uk.com

  • a personal statement as to why you consider yourself suited to this role (maximum 500 words)
  • a CV

Applications closing date: Monday 7 October 2019

Interviews are due to take place: w/c 14 October 2019 at the Directors UK Offices

Please note that only candidates shortlisted for interview will be contacted.

Candidate Privacy Notice: Please see our document here for full details in regard to the General Data Protection Regulations 2018.

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