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Business Administration Assistant

Directors UK is the professional association for film and television directors and the collective management organisation, collecting and distributing royalties to such directors in the UK. We provide a range of services to our members including campaigning and lobbying, commercial negotiations, legal advice, events, trade discounts, skills and career development. 

Purpose of the role: 

Administrative support to the Legal, HR and Office team. We are looking for a key player who is a self-starter, well organised, and has great verbal and written skills to bring to this new and exciting evolving role. This role would suit someone who is looking to get back into or gain experience in the media industry.

Key relationships/Reporting to: 

Head of Legal Affairs and Executive Assistant to CEO / HR & Office Manager

Key responsibilities include the following:

  • Keeping track of and follow up on maintenance, health and safety matters in the office
  • Assistance on HR policies, onboarding, offboarding etc.
  • Assistance on project managing any office reconfigurations/moves
  • Assisting the legal team with various legal projects concerning the company and the members
  • Proof reading and general reviewing of industry media and employment contracts including director agreements, option, production agreements and general office service agreement and insurance documents.
  • Helping with our estates and probate work in tracking down heirs of directors
  • Negotiating, reviewing and renewing standard agreements for, Insurances, leases and maintenance renewals
  • Assisting the both departments in undertaking research as and when required on projects
  • Maintaining/creating filing and e-filling systems
  • Looking after Office supply stock levels, stationary etc.
  • Flexibility to be able to work effectively in a changing environment.

The above list of job duties is not exclusive or exhaustive and the post holder will be required to undertake such tasks as may reasonably be expected within the scope of the role.

Personal specification:

Applicants should have the following qualities:

Essential Skills: 

  • Excellent verbal and written communication skills
  • Proficient in Excel and Microsoft Office and Outlook
  • Friendly, positive and team-driven approach with a ‘can do’ attitude
  • High degree of discretion, an awareness of handling confidential data (including some knowledge of GDPR)
  • The ability to work well under pressure 
  • Good organisational skills and attention to detail. 
  • Comfortable responding to deadlines
  • Ability to support and report back when covering absences for the Legal and HR Department

Desirable Skills and Experience: 

Applicants who also have some of the skills set out below would be particularly welcome:

  • Knowledge of the work of Collecting Management Organisations and royalties
  • Background/knowledge/interest in Law (including Employment and IP law) and/or HR 
  • Working knowledge of business affairs and entertainment industries 
  • We use BreatheHR software, so it would be useful if you have a knowledge of it; if not training will be provided

Terms of employment:

Reporting to: Head of Legal Affairs and Executive Assistant / HR & Office Manager

Salary: £27,000 PA

Hours: 9.30am - 5.30pm

Work Days: Part-time. We will consider either a 3- or 4-day week

Location: London, Stukeley Street office

Permanent: Permanent employment subject to a probationary period.

Directors UK is an equal opportunities employer; we welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age. 

  • Holidays: 25 days per year (plus all public and bank holidays) pro rata 
  • Company Pension Scheme 
  • Cycle to work  

Applicants must have the right to work in the UK. 

This appointment is subject to satisfactory completion of a probationary period.  

Application procedure: Please send a covering letter with a full CV by e-mail to recruitment@directors.uk.com  

Applications closing date: Monday 18 March 10:00 am 2019

Interviews are due to take place: Week Commencing 25 March 2019 at the Directors UK Offices.

Please note that only candidates shortlisted for interview will be contacted. 

Candidate Privacy Notice — Please see our document here for full details in regard to the General Data Protection Regulations 2018.


Royalties Assistant

Directors UK is both a collecting society, which administers authorial rights payments on behalf of British film and television directors, and a campaigning body seeking to protect and enhance the creative, economic and contractual rights of directors in the UK.   Directors UK is also a members’ organisation offering a number of services including an interactive website and a growing programme of events and activities. 

Terms of employment:

Reporting to: Director of Distribution

Salary: £21,400 PA

Hours:  9.30am - 5.30pm

Holidays: 25 days per year (plus all public and bank holidays)  

Location: London, Stukeley Street office

Permanent: Full time

Directors UK is a small but busy organisation. There are currently thirty members of staff.

The duties of the Royalties Assistant will include, but not be limited to, the following:

  1. Monitoring transmissions of British works on British channels from off-air recordings
  2. Preparing claims to foreign collecting societies
  3. Allocating payments received from UK broadcasters and foreign collecting societies and arranging distribution to Directors UK members
  4. Registering members’ work on the Directors UK database and international databases
  5. Undertaking research as and when required on individual directors and works
  6. General office duties.

We are looking for someone with these qualities:

• An eye for detail;

• Competent with Excel;

• Well-organised and flexible in your approach to your work;

• Able to work to deadlines and cope with periodic increases in workload;

• A team player;

• Good customer service skills;

Directors UK is an equal opportunities employer; we welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation or age.

• Holidays: 25 days per year (plus all public and bank holidays) 

• Company Pension Scheme

• Cycle to work 

Applicants must have the right to work in the UK. This appointment is subject to satisfactory completion of a 3-month probationary period.  

Application procedure: Please send a covering letter with a full CV by e-mail to recruitment@directors.uk.com  

Applications closing date: Thursday 28th February 2019

Please note that only candidates shortlisted for interview will be contacted. 

Candidate Privacy Notice — Please see our document here for full details in regard to the General Data Protection Regulations 2018.

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